📅
Booking System
Central hub connecting booking platform data with the management system. Data sources flow into one clean platform, eliminating double entry.
Data SourcesAuto SyncCheck-in Forms
🏠
Room Timeline
Visual drag-and-drop timeline showing all reservations. Zoom options for week or day view. Real-time availability at a glance.
Drag & DropWeek/Day ViewLive Availability
🔑
Smart Room Assignment
Shows only available rooms of the correct type. Auto-assigns based on priorities: same reservation, same gender, same group.
Auto-assignGroup LogicGender Rules
📋
Guest Check-in Form
Welcome email with a personalised link. Guests review and update their own data. Submissions automatically sync to the platform. Full history stored.
Email LinkPre-filledAuto Data Sync
🤸
Surf Classes
Schedule and manage surf sessions, assign instructors, track group sizes, and monitor class availability across all locations.
SessionsInstructorsGroups
👥
Guest List & Records
Complete guest profiles with all historical data. Every update — whether by guest or staff — is logged and searchable.
Full HistoryStaff EditsGuest Edits
🚐
Transfers
Manage airport pickups and dropoffs linked directly to reservations. Schedule drivers, track flight times, and send automated reminders to guests.
PickupDropoffDriver Scheduling
💳
Payments
Centralised payment tracking across all reservations. Record deposits, outstanding balances, and payment methods. Full visibility at check-in and check-out.
DepositsBalancesMulti-method
📊
Accounting
Separated accounting rules per company. Revenue tracking, cost centres, and financial reporting aligned with local fiscal requirements.
Multi-companyFiscal RulesReporting
🔍
OCR
Automatic document scanning and data extraction from passports and ID cards. Reduces manual entry at check-in and improves data accuracy.
Passport ScanID CardsAuto Extract
🤖
AI & AI Agent
Embedded AI assistant for staff with autonomous agent workflows: answers operational questions, suggests actions, and executes repetitive tasks with approval rules and full logs.
AI AssistantAgent WorkflowsTask Automation
🧾
Invoicing
Generate and send invoices automatically from reservations. Support for individual and group billing, VAT handling, and PDF export.
Auto-generateVATPDF Export
🛒
POS
Point of sale for on-site purchases — surf gear, food, merchandise. Linked to guest profiles for consolidated billing at checkout.
On-site SalesGuest BillingInventory
🏖️
Tourist Taxes
Automatic calculation and tracking of local tourist taxes per guest per night. Aggregated reports ready for municipal submission.
Auto CalcPer NightMunicipality Reports
🌐
OTA Integration
Connect with online travel agencies — Booking.com, Airbnb, and others. Sync availability, rates, and reservations in real time to avoid overbooking.
Booking.comAirbnbRate Sync
🧹
Housekeeping
Assign and track room cleaning tasks in real time. Staff see their daily schedule on any device, and rooms update to clean/dirty/inspected automatically.
Task AssignRoom StatusMobile Ready
👔
HR Management
Manage staff contracts, schedules, and roles across all locations. Track hours, leaves, and onboarding — all linked to the same platform.
ContractsSchedulesMulti-location
📈
Reporting
Real-time dashboards and exportable reports across all modules — occupancy, revenue, surf classes, transfers, and guest data — in one place.
DashboardsExportsMulti-module
🏷️
Price Management
Set and adjust pricing rules per season, room type, and package. Dynamic rate overrides, promotions, and minimum stay controls all in one tool.
Seasonal RatesPromotionsDynamic Pricing
